Privacy Policy 

Effective Date: 02/01/2026

Philadelphia Functional Nutrition, LLC respects your privacy and is committed to protecting your personal and health information.

Information We Collect

Information you provide

  • Name, email, phone number

  • Appointment requests and form submissions

  • Information shared during communication

Health & Insurance Information

If you become a client, we may collect protected health information (PHI) and insurance-related details necessary for care coordination, billing, or reimbursement.

Sensitive health information should be submitted only through secure portals or encrypted communication methods.

Automatic website data

  • IP address

  • browser/device type

  • pages visited and visit times

How We Use Information

We use your information to:

  • Respond to inquiries and schedule appointments

  • Provide nutrition care and client services

  • Coordinate care and communicate with you

  • Process payments and provide documentation for insurance reimbursements when applicable

  • Maintain required business and clinical records

  • Improve website functionality

We do not sell or share personal information for marketing purposes.

HIPAA & Protected Health Information (PHI)

When health information is collected as part of care, we protect it in accordance with applicable security standards. PHI is used only for purposes related to treatment, payment, and healthcare operations.

We use secure systems and reasonable safeguards to protect your information.

Email and standard web forms are not always secure. Secure portals are recommended for sensitive health details.

Sharing Information

We may share information only when necessary:

  • With HIPAA-compliant service providers (secure portals, EHR systems, billing support)

  • For insurance reimbursement documentation if requested by the client

  • To comply with legal requirements

  • To protect safety and security

All service providers are required to maintain confidentiality and security.

Cookies and Tracking

We may use cookies to improve website functionality and analyze site traffic. You may disable cookies in your browser.

Data Security

We use reasonable administrative, technical, and physical safeguards to protect your information. No internet transmission is completely secure.

Your Privacy Rights

You may request access, corrections, or deletion of personal information where permitted by law.

Children’s Privacy

This website is not intended for children under 13.

Updates

We may update this policy periodically. Updates will be posted with a revised effective date.

Contact

Philadelphia Functional Nutrition, LLC
info@phillyfunctional.com
www.phillyfunctional.com